About the role
Keep operations running smoothly by organizing records, preparing documents, and assisting with routine office tasks.
You will work closely with project managers and operations staff to keep internal records accurate, documents organized, and routine workflows moving efficiently. This role is ideal for someone who enjoys structure, clear processes, and dependable behind-the-scenes support.
Responsibilities include maintaining files, preparing reports, updating spreadsheets, assisting with correspondence, and helping teams stay aligned on administrative tasks across multiple projects.
We welcome candidates who are eager to learn. Full training is provided on our documentation standards, reporting templates, and internal systems.
Training provided
You will receive step-by-step training on Novaito's admin workflows, file organization standards, reporting tools, and team communication practices. A supervisor will review your work during the first month and provide ongoing coaching as needed.
No prior agency experience required. We invest in training so you can succeed in this remote role.
Key responsibilities
- Maintain files, spreadsheets, and internal documentation
- Prepare reports, invoices, and correspondence
- Support project managers with administrative workflows
- Assist with data organization and record updates
- Help coordinate internal requests and status tracking
What we're looking for
- Excellent organizational and time-management skills
- Proficiency with spreadsheets and document tools
- Professional communication style
- Self-motivated and comfortable working independently
- Must be based in the USA
Preferred qualifications
- Previous admin or office support experience
- Basic understanding of business documentation
Apply for Administrative Assistant
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